Office Administration Data Jobs

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2d ago

Data Analyst/Administrative Manager

Jackson State University Jackson, MS

Jackson, MS

2d ago

Full time Manager Administrative Support Data Analysis

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Job Description

Join Jackson State University and support the Upward Bound Math and Science (UBMS) TRIO program, a federally funded effort that helps high school students from low-income backgrounds and potential first-generation college families move toward postsecondary education. In this onsite role in Jackson, MS, you will compile cohort performance metrics for required compliance reporting and keep core administrative operations running smoothly for a project serving 60 students across multiple Jackson Public School District high schools.

What you’ll do

Compile and audit cohort performance metrics for the U.S. Department of Education Annual Performance Report (APR)
Organize and schedule appointments, and help keep project operations on track
Plan meetings and prepare detailed meeting minutes
Draft and distribute email, correspondence memos, letters, faxes, and forms
Assist in producing regularly scheduled reports and submit reports timely as required
Develop and maintain a filing system, and update office policies and procedures
Order office supplies, and research new deals and suppliers
Maintain contact lists and serve as a point of contact for internal and external clients
Liaise with executive and senior administrative managers to route requests and respond to queries from senior leadership
Complete other duties as assigned

What you’ll bring

Experience tracking records and generating compliance reports for Annual Performance Reports (APR)
Positive customer service skills
Knowledge of office management systems and procedures
Working knowledge of office equipment such as printers and fax machines
Proficiency in MS Office, especially MS Excel and MS PowerPoint
Excellent time management, with the ability to prioritize work
Strong attention to detail and problem-solving skills
Excellent written and verbal communication
Ability to work effectively with others, including in a diverse environment
Understanding of and ability to work with low income, first generation, and at-risk students
Ability to follow oral and written directions and establish effective working relationships with high school and college faculty and students
Strong organizational skills, plus conflict management abilities
Empathetic, positive approach to building relationships
Ability to work some evenings and weekends

Program context

UBMS is designed to strengthen students’ academic skills and motivation in mathematics, science, engineering, and technology (STEM) through hands-on research projects, academic counseling, tutoring, summer residential experiences, and college exposure.

The project serves students at Jim Hill High School, Lanier High School, and Provine High School in the Jackson Public School District.

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