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Executive Assistant and Data Analyst

Timeless Hearing Vestal, NY

Vestal, NY

Today

$20 - $23/hr Full time Analytics Business Analytics Data

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Job Description

Timeless Hearing is looking for an Executive Assistant and Data Analyst to support senior executive leadership through both operational coordination and analytics-driven reporting. This onsite role in Vestal, NY blends executive support with hands-on work across reporting, dashboards, and vendor management, with a focus on clear insights and careful handling of confidential information.

The successful candidate will run recurring and ad hoc business reporting, identify trends and anomalies, and maintain dashboards that surface key performance indicators (KPIs) and business metrics. Alongside the analytics component, the role also manages complex scheduling and serves as the primary contact for designated vendors and external service providers.

Responsibilities

Run, compile, and distribute recurring and ad hoc operational and business reports using internal systems and data platforms
Review and analyze reports to identify trends, anomalies, and opportunities, providing leadership with actionable summaries and insights
Build, maintain, and continuously improve dashboards that surface KPIs and business metrics in real time
Partner with relevant team members to support data accuracy and consistent reporting
Act as the primary point of contact for designated vendors and external service providers
Manage vendor contracts, statements of work (SOWs), and renewals, ensuring timely review and escalation when needed
Track vendor performance and maintain thorough documentation of agreements, invoices, and correspondence
Coordinate vendor onboarding, communications, and issue resolution in alignment with company policies

Requirements

Ability to work in one of the company locations: Vestal, Newburgh, Ithaca, Cortland, or Skaneateles
Bachelor’s degree in Business Administration or a related field preferred; equivalent experience considered
Minimum 2+ years of experience in a Data Analyst or administrative role supporting senior leadership
Demonstrated experience running, analyzing, and presenting business reports and data
Experience managing vendor relationships and contracts
Advanced proficiency in Microsoft Office Suite, especially Excel
Hands-on experience with AI tools and productivity platforms preferred (examples include ChatGPT, Claude, Copilot, or similar)
Experience with data visualization and dashboard platforms strongly preferred
Exceptional organizational and time management skills with the ability to manage competing priorities in a fast-paced environment
Strong analytical and critical thinking skills to interpret data and communicate findings clearly
Outstanding written and verbal communication skills
Absolute discretion in handling confidential and sensitive information
Self-starter with a proactive, solutions-oriented approach

Technologies

Microsoft Office Suite
Excel
ChatGPT
Claude
Copilot

Benefits

401(k)
Parental leave
Retirement plan
Tuition reimbursement

Compensation: USD $20.00 - $23.00 per hour

Work arrangement: In person

Preferred location: Vestal, NY 13850

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