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Executive Assistant and Data Analyst

Timeless Hearing Ithaca, NY

Ithaca, NY

Today

$20 - $23/hr Full time Analytics Business Analytics Business Intelligence

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Job Description

Support senior leadership as an Executive Assistant and Data Analyst, combining executive-level operations with reporting, dashboards, and data-driven insights.

Responsibilities

Run, compile, and distribute recurring and ad hoc operational and business reports using internal systems and data platforms
Review and analyze reports to spot trends, anomalies, and opportunities; provide leadership with clear, actionable summaries and insights
Build, maintain, and continuously improve dashboards that surface KPIs and business metrics in real time
Partner with relevant team members to support data accuracy and consistent reporting
Act as the primary point of contact for designated vendors and external service providers
Manage vendor contracts, SOWs, and renewals, including timely review and escalation when needed
Track vendor performance and maintain documentation for agreements, invoices, and correspondence
Coordinate vendor onboarding, communications, and issue resolution in alignment with company policies

Requirements

Work location: must be able to work in one of the company locations in Vestal, Newburgh, Ithaca, Cortland, or Skaneateles (onsite)
Bachelor’s degree in Business Administration or a related field (required); equivalent experience considered
Minimum 2+ years experience in a Data Analyst or Administrative role supporting senior leadership
Proven experience running, analyzing, and presenting business reports and data
Experience managing vendor relationships and contracts
Advanced proficiency in Microsoft Office Suite, especially Excel
Hands-on experience with AI tools and productivity platforms preferred (examples: ChatGPT, Claude, Copilot, or similar)
Experience with data visualization and dashboard platforms strongly preferred
Exceptional organizational and time management skills; ability to manage competing priorities in a fast-paced environment
Strong analytical and critical thinking skills; able to interpret data and communicate findings clearly
Outstanding written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Self-starter with a proactive, solutions-oriented approach

Location

Ithaca, NY (onsite)
Preferred: Vestal, NY 13850

Work Type

In person

Compensation

USD 20 - 23 per hour

Technologies

Microsoft Office Suite
Excel
ChatGPT
Claude
Copilot

Benefits

401(k)
Parental leave
Retirement plan
Tuition reimbursement

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