Executive Assistant and Data Analyst

Support senior leadership as an Executive Assistant and Data Analyst, combining executive-level operations with reporting, dashboards, and data-driven insights.

Responsibilities

• Run, compile, and distribute recurring and ad hoc operational and business reports using internal systems and data platforms
• Review and analyze reports to spot trends, anomalies, and opportunities; provide leadership with clear, actionable summaries and insights
• Build, maintain, and continuously improve dashboards that surface KPIs and business metrics in real time
• Partner with relevant team members to support data accuracy and consistent reporting
• Act as the primary point of contact for designated vendors and external service providers
• Manage vendor contracts, SOWs, and renewals, including timely review and escalation when needed
• Track vendor performance and maintain documentation for agreements, invoices, and correspondence
• Coordinate vendor onboarding, communications, and issue resolution in alignment with company policies

Requirements

• Work location: must be able to work in one of the company locations in Vestal, Newburgh, Ithaca, Cortland, or Skaneateles (onsite)
• Bachelor’s degree in Business Administration or a related field (required); equivalent experience considered
• Minimum 2+ years experience in a Data Analyst or Administrative role supporting senior leadership
• Proven experience running, analyzing, and presenting business reports and data
• Experience managing vendor relationships and contracts
• Advanced proficiency in Microsoft Office Suite, especially Excel
• Hands-on experience with AI tools and productivity platforms preferred (examples: ChatGPT, Claude, Copilot, or similar)
• Experience with data visualization and dashboard platforms strongly preferred
• Exceptional organizational and time management skills; ability to manage competing priorities in a fast-paced environment
• Strong analytical and critical thinking skills; able to interpret data and communicate findings clearly
• Outstanding written and verbal communication skills
• Ability to handle confidential and sensitive information with discretion
• Self-starter with a proactive, solutions-oriented approach

Location

• Ithaca, NY (onsite)
• Preferred: Vestal, NY 13850

Work Type

• In person

Compensation

• USD 20 - 23 per hour

Technologies

• Microsoft Office Suite
• Excel
• ChatGPT
• Claude
• Copilot

Benefits

• 401(k)
• Parental leave
• Retirement plan
• Tuition reimbursement