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Accountant & Data Analyst

Alliance on Aging Salinas, CA

Salinas, CA

Today

$21 - $29/hr Part time Accountant Accounting Bookkeeping

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Job Description

Alliance on Aging is hiring an Accountant & Data Analyst for an onsite role in Salinas, CA. This part-time position is primarily focused on day-to-day accounting support for the organization, with additional responsibilities supporting executive leadership and grant management functions.

Working about 28 hours per week with the CFO and approximately 12 hours per week supporting executive leadership as an Administrative Assistant within grant management and front office duties, you will help maintain accurate financial records and support nonprofit and grant-related reporting. The role also includes analysis and input of program and financial data needed for funder deliverables.

Role summary

Primary focus on maintaining accurate general ledger records and core accounting operations
Support nonprofit/grant accounting and data analysis for funder reporting
Collaborate with program staff and grant managers to collect, validate, reconcile, and interpret reporting data

Responsibilities

Maintain accurate and timely general ledger records
Enter and categorize financial transactions in the accounting system
Record accounts payable and accounts receivable transactions
Prepare and process invoices, payments, deposits, and routine accounting transactions
Reconcile bank, credit card, and other financial accounts on a regular basis
Monitor accounts receivable and assist with follow-up on outstanding balances
Maintain organized and complete financial records and supporting documentation
Assist with month-end and year-end closing activities
Identify discrepancies or unusual transactions and bring accounting issues to the CFO
Assist with payroll processing and related accounting entries
Reconcile payroll reports and ensure payroll-related transactions are properly recorded
Maintain accurate records of payroll expenses, taxes, benefits, and other personnel-related costs
Assist with tracking employee time and related accounting documentation as needed
Assist with tracking expenses by program, funding source, grant, and/or restricted fund
Help ensure expenses are properly allocated and supported by documentation
Support the CFO with grant financial reporting and documentation
Maintain organized records to support audits, grant monitoring, and financial reviews
Assist with tracking restricted and unrestricted funds and ensure proper transaction coding
Analyze and input financial and program data for County, state, federal, and private foundation grants
Track grant expenditures, budgets, allowable costs, and funding requirements across programs and funding sources
Prepare and analyze financial reports and supporting data for grant applications, reimbursement requests, progress reports, audits, and other deliverables
Develop and maintain grant tracking tools, dashboards, and reports for grant utilization and reporting deadlines
Monitor grant performance against budgets and contractual requirements, identifying under-spending, over-spending, or other issues
Translate financial and program data into clear information for the Executive Director, CFO, program leadership, and stakeholders
Support grant compliance and audit readiness by maintaining accurate documentation and data to substantiate expenditures and outcomes
Assist with forecasting and grant budget development using historical spending and program data
Identify opportunities to improve data quality, reporting processes, and internal controls related to grant management

Requirements

At least 2–3 years of nonprofit bookkeeping or accounting experience
Strong understanding of GAAP and double-entry bookkeeping
Experience with account reconciliations, accounts payable, accounts receivable, and general ledger maintenance
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Ability to maintain confidentiality and exercise sound judgment
Ability to work independently while communicating effectively with the CFO and team
Proficiency with QuickBooks Online, Microsoft Excel, and standard office software

Preferred

Experience working for a nonprofit organization
Experience with nonprofit fund accounting, restricted funds, and grant accounting
Experience supporting audits and/or grant financial reporting
Experience with PayEntry
Familiarity with payroll accounting, benefits reconciliation, and HR Finance detail

Technologies

QuickBooks Online
Microsoft Excel

Benefits

403(b) matching
Dental insurance
Life insurance
Vision insurance
On-the-job training
Paid sick time
Paid time off

Pay and schedule

$21.00 - $29.00 per hour
Part time
Expected hours: 32.0 – 40.0 per week
Work location: In person

Work environment

Primarily office-based work with regular use of a computer, telephone, and standard office equipment
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

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