HRIS Specialist & Data Analyst

The HRIS Specialist and Data Analyst role in Twinsburg, OH (hybrid) offers $70,000 to $75,000 per year and centers on administering ADP Workforce Now and Workforce Manager, maintaining employee data and timekeeping configurations, and delivering dashboards and insights to inform HR, Finance, and Operations.

Responsibilities

• Maintain and update employee records in ADP Workforce Now with accuracy, completeness, and proper effective dating.
• Process full lifecycle transactions including hires, terminations, transfers, job changes, compensation updates, and status changes.
• Manage position management structures and organizational hierarchies to ensure payroll accuracy and reliable reporting.
• Conduct routine audits of employee data including tax elections, direct deposit, accrual balances, and earnings configurations.
• Monitor data integrity and proactively correct discrepancies.
• Administer Workforce Manager including timekeeping profiles, pay codes, schedules, accruals, attendance rules, and work rules.
• Maintain attendance tracking and point systems aligned with company policy.
• Validate timekeeping configurations in line with FLSA, overtime rules, and state wage laws.
• Identify configuration gaps and propose improvements to reduce errors and manual interventions.
• Monitor integrations between Workforce Manager, Workforce Now, and external vendors.
• Troubleshoot interface failures, data mapping issues, and transmission errors.
• Coordinate with vendors and IT teams to resolve system or connectivity issues.
• Support system upgrades, patches, testing, and implementation initiatives.
• Participate in user acceptance testing and validation of configuration changes.
• Ensure configurations support compliance with federal, state, and local employment regulations.
• Support new hire reporting, tax setup validation, and regulatory requirements.
• Maintain audit-ready documentation and system records.
• Assist with internal and external audits related to payroll, timekeeping, and HRIS controls.
• Support year-end payroll processes including W-2 and applicable reporting.
• Design, generate, analyze, and distribute standard and ad-hoc HRIS, payroll, and workforce analytics reports.
• Build and maintain workforce dashboards and data visualizations using Power BI, Tableau, or Excel to surface trends in headcount, turnover, compensation, and labor costs.
• Partner with HR, Finance, and business leaders to define data requirements, translate analytical needs into structured queries, and deliver insights that support workforce planning and decision-making.
• Validate data accuracy used in leadership reporting and ensure outputs are reconciled against source systems before distribution.
• Develop and maintain data models, predictive analytics, and trend analyses that support workforce planning and organizational effectiveness.
• Apply data cleansing, transformation, and quality assurance best practices to ensure HR datasets are reliable and analytics-ready.
• Maintain role-based system security and user access permissions.
• Support access reviews and ensure proper system authorization controls.
• Maintain documentation for workflows, configuration standards, and SOPs.
• Support enterprise data governance standards and naming conventions.
• Assist in maintaining data dictionaries and system field definitions.
• Serve as HRIS subject matter resource for managers and HR partners; provide guidance on navigation, data entry, and reporting tools.
• Identify process inefficiencies and recommend solutions to strengthen controls and improve efficiency.
• Collaborate cross-functionally to support system and reporting initiatives.

Requirements

• Strong working knowledge of ADP Workforce Now, including employee lifecycle processing, position management, organizational structure maintenance, effective-dated transactions, and HRIS data integrity.
• Working knowledge of ADP Workforce Manager or similar timekeeping systems, including pay codes, schedules, accruals, attendance rules, work rules, and system integrations.
• Understanding of payroll, timekeeping, and employment compliance fundamentals, including final pay, benefit deductions, year-end reporting, FLSA/overtime rules, new hire reporting, I-9 documentation, and E-Verify requirements.
• Experience auditing HRIS, payroll, and timekeeping data to identify discrepancies, resolve errors, improve controls, and ensure accurate employee records, tax elections, accrual balances, and direct deposit information.
• Strong analytical skills with experience generating reports, reconciling data, identifying trends, and translating HR, payroll, and workforce data into clear, actionable insights for business leaders.
• Advanced Excel skills, including pivot tables, Power Query, complex formulas, and data reconciliation; experience with Power BI, Tableau, SQL, or similar tools preferred.
• Ability to support system integrations, troubleshoot data issues, participate in testing and configuration updates, and maintain accurate documentation, workflows, and standard operating procedures.
• Strong attention to detail, organizational skills, confidentiality, and communication abilities; capable of managing multiple priorities and partnering with HR, Payroll, Finance, Operations, IT, vendors, and leaders.
• 3+ years of HRIS, Payroll, or HR Data Analytics experience.
• Experience with ADP Workforce Manager (WFM) preferred.
• Understanding of payroll processing and timekeeping compliance.
• Knowledge of federal and state employment compliance requirements.
• Strong attention to detail and data accuracy.
• Ability to manage confidential information appropriately.
• Strong analytical and troubleshooting skills.
• Experience with data querying (SQL preferred) and working with large datasets across multiple source systems.
• Bachelor's degree required.

Technologies

• ADP Workforce Now
• ADP Workforce Manager
• Power BI
• Tableau
• Excel
• SQL
• Power Query